Volunteer Information

The Newbury Park Track Club is run entirely by volunteers. In order to ensure that practices and meets run safely and efficiently, and to give all parents the opportunity to support their athletes and enjoy some time during each meet as spectators, we divide the workload among all participating families.  

Each parent on the cross country team plays a vital role as volunteers on behalf of the club and conference. There are a variety of volunteer roles throughout the season. Some roles are specific to practices or weekend meets while other roles are more involved during pre-, regular, or post- season periods.

During registration, please indicate your volunteer area(s) of interest. We will use your indication to find the best fit for volunteers across our team.

We greatly appreciate each family’s support each season. Ultimately, volunteers play a large part in making each athlete's overall experience special. Below are the role descriptions for 2024.

Registrar (pre-season; need 2): Organize registration, fees (whether paid or not), birth certificates, waiver/liability forms, prepare certification binder, secure permit for Satwiwa, secure permit for end of season picnic, organize team picture day.

Uniform Coordinator (pre-season; need 2): Organize and sort uniforms based on team order, keep track of who has/hasn't received their uniform. This takes place over practices.

Training Group Leaders (practices only; need 7): Be informed of each training session, know routes and distances for ALL training groups, do head counts before/after training session, organize number of parent volunteers per training group (1 parent for every 3 or 4 athletes), assist in cool down stretches as needed.

Parent Runners (practices only; unlimited): Ensure safety of kids on trail runs. We target a 4:1 ratio of kids to parents when we are out running on the trails. Each parent runs along, dispersed within training groups.

Sat Brunch Team (4 Saturday runs; need 8): Plan and organize volunteers for weekend practices (August and first half of September), buy and prepare food, clean up and breakdown after picnic/brunch.

Operations Director (meets only; need 2): Transport team gear for meets (wagon with pop ups, first aid kid, other supplies), set up team spot, break down gear (or direct parent volunteers to do so), pick up bibs/tags on meet morning from race director, pick up team maps on meet morning, direct parents on where to go for self-guided walk through (if they choose to do one); must arrive 30-45 minutes before first race and stay until last race is over.

Volunteer coordinator (regular season; need 1): Create volunteer tasks for each meet. Arrive to meet at least 30 minutes before first race and stay until last race is complete, attend coaches meeting to receive volunteer instructions, organize and help NP volunteers throughout the meet day.

Age Group Leaders (meets only; need 8): Warm up athletes, make sure all athletes are accounted for and with tags on, get to the start line, ensure positioning on start line (where allowed); gather athletes after race for group cool down.

Each NPTC family is required to sign up for a minimum of three volunteer shifts each season or serve in a full season volunteer assignment.

One $200.00 volunteer deposit will be required per family. The deposit must be provided in the form of a check payable to NPTC and must be received at Parent Information Night or provided to a coach or board member in advance of the first practice.  Athletes will not be permitted to participate in practices or meets prior to receipt of the volunteer deposit check. Families that meet or exceed the minimum volunteer commitment will have the deposit shredded or returned at the end of the season.  If volunteer responsibilities are not met, your check will be deposited. 

Please note: The Dual Conference Meet, Varsity Meet, and Championship Meet will be handled independently of the regular season requirement. Families with an athlete participating in these meets will be required to volunteer; failure to complete this requirement will result in the forfeiture of the volunteer deposit. Sign-ups for volunteer positions at these meets will be handled separately. 

If you have any questions, please email volunteer.nptc@gmail.com.